Manager's Meeting will be held on Wednesday August 3rd at 7:00 pm at RMF Headquarters.
Team Managers are very important to a successful Season and serve as a liaison between the parents and the League and also assist the Head Coaches with off-field activities and administration.
We have detailed below some of the responsibilities and duties of a Team Manager and have attached all documents for your use.
1. TEAM PERSONNEL REQUIREMENTS
RMF requires a Team Personnel Information Sheet listing all persons associated with your team this year. This form should have been submitted by your Head Coach by July 6, 2022.
- Requirements for 2022 RMF Team Personnel
- 2022 Team Personnel Info Sheet
- Procedure to apply for Criminal Record Check (CRC)
- CRC Waiver Letter
- Self Disclosure Form
- Youth Coach Policy
- Youth Coach Application
- Safe Contact Clinic Date
2. TEAM FEES AND BUDGET
a) Team Fees:
A team budget should be set based on the decisions made by the Parents regarding what extras they are willing to pay for (remembering that it is all optional). There will be some incidental team needs such as ice packs, tape, pro wrap, etc.
b) Team Account:
- We strongly suggest that a team account is set up to allow for transparent accounting of funds. All monies collected must be accounted for. A detailed financial statement should be kept up to date and available upon request.
- Sample Financial Statement
- Bank Letter
3. REGISTRATION/WEIGH IN WEEK
At the Manager's meeting you will receive a copy of your team roster. The roster will show the players who are required to provide ID (for proof of age) as well as the balance owing on registration fees for the season. ALL players must be weighed. You must advise the parents as soon as possible of the date and time for the Team Registration and if they owe fees and/or need to provide ID.
Your assigned date and time is listed on the Registration/Weigh In Schedule.
Please have your team at the RMF office at 200 E Assiniboine Avenue (Leibel Field) at least 15 minutes prior to your assigned time Line them up in the order they appear on your roster. Players should be dressed in shorts and a t-shirt. Confirm with each player that they have their registration payment and ID in their hands.
Fee Payment: It is preferred players bring cash or cheques on their designated Night.
If that is not possible, they can also pre-pay their fees (before August 7th) using one of the methods below:
b) Online at http://www.reginaminorfootball.ca/index.php/registration/make-a-payment
Note this must be done before August 7th so we can update our records accordingly.
Cheques should be made payable to RMF. Post-dated cheques are not accepted.
ID: Acceptable forms of ID include birth certificate, provincial health card, passport or government ID. (copies accepted)
Review the Registration/Weigh-In Information to ensure you understand the procedures. All players must complete their registration and weigh in. There are no exceptions, so ensure your parents understand that if their son/daughter misses the team’s scheduled weigh-in, they must make it to one of the alternate dates and cannot play until they have completed their registration requirements.
Once they come in and complete their registration the player will receive a slip indicating they are eligible to play. We will advise them to give this to the Manager.
We will provide a receipt for the fees paid on Registration night.
Please Remember: Only coaches, managers and players are allowed into the office for the Registration/Weigh In.
- Regina Minor Football Weigh in Policy
- Restricted player rules
- Registration/Weigh In Information
- Registration/Weigh In Schedule
Coaches should already have their team’s equipment and paperwork from the RMF Equipment Manager and distributed equipment to the players. It is recommended that the team manager assist in the distribution, tracking and return of players equipment. The helmet, shoulder pads, jersey, game pants and chinstrap are for the player’s use for the season only.
- Team Equipment Distribution Record Sheet - Master list to keep record of the equipment and jersey numbers for each player on the team
- Player Equipment Distribution Form - Individual Form for each player
- Player/Parent Equipment Responsibility Form – Distribute this info to parents by email, reminding them that decals and/or alterations to equipment is not allowed.
IMPORTANT: Please bring the Team Equipment Distribution record sheet to Registration Night.
b) Exchanging Equipment
Please review the Equipment Room Schedule below and note the dates/times and procedures for equipment exchanges.
Note: The only people who can make exchanges in the Equipment Room are the coaches or managers – NO PARENTS. If you are making equipment exchanges, you MUST have your master list with you to allow the list to be amended.
It is recommended that you have a mid-season audit of the team’s equipment. This can be done in 15 minutes at a team practice.
At the end of the season, collect clean game day uniforms (jersey and pants) and RMF equipment. Our Equipment Manager will contact each team at the end of the season to arrange for the return of equipment. If you are having difficulties collecting equipment back from any of your players, inform the office as soon as possible so that it can be dealt with in a timely manner.
5. PLAYER MOVEMENTS
If a player quits, a release form needs to be completed by the coach and signed by both coach and parent. Email the office as soon as this happens, then complete the form and submit it to the office, making sure to note the date the player quits. If the parents are inquiring about a refund, they must provide a written request to the office (email is fine). If a player quits, be sure to collect the equipment back from them as soon as possible to avoid lost equipment.
6. INJURY REPORTS
An Injury Report should be completed for injuries that take place at practices and games. During games this report will be completed by the game officials. Any injurIes at practice should be recorded by the Manager and/or Coach. These reports are used for statistical purposes and can be handed in at the Game Day Timekeeper’s table at Leibel Field.
Please Note: An “injury” is considered to be any incident that causes the player to sit out or miss a practice or game.
- Injury Report
- Blood and Bodily Fluid Exposure Rules
- Concussion Management in Football / Concussion Documentation Tool Form
- Gateway Alliance
Insurance and Ambulance
If a player is injured and requires an ambulance, dental or medical attention, RMF must be contacted immediately so an insurance claim can be filed. This needs to be done within 30 days of the injury taking place. A claim must be made through the parent’s insurance company first. If the parent has no coverage, or only partial coverage, a claim form through our insurance company can be made.
It is recommended that the manager keep an Emergency Contact / Medical Information Form for each player.
7. GAME DAY
Your Head Coach is responsible for completing the Coaches Game Sheet. It must be completed with the players listed numerically and signed by the coach. All players must be accounted for and listed on the roster. The roster needs to be handed to the Game Day Officials PRIOR to the start of the game. More information on completion of the roster (indicating rotation of all players) is available in the Coaches Manual.
b) Parent Volunteers:
Visiting Team Game Day Requirements: When you are the visiting team you require 3 people to do the yardsticks on the sidelines. They can check in with the Field Supervisor at the Canteen Building prior to the start of the game for any instruction.
Home Team Game Day Requirement: When you are the home team, you will need a minimum of two people to sell 50/50 tickets. The parent volunteers should report to the Field Supervisor at the Canteen Building to pick up the tickets and aprons prior to the start of the game. Volunteers will sell tickets until half way through the 3rd quarter. At that time, they should take all tickets and money to the Field Supervisor. The draw is made at the start of the 4th quarter.
8. OUT OF TOWN TRAVEL
Regina Minor Football will arrange a bus for transportation to Yorkton for games. THERE IS NO ADDITIONAL COST FOR THE BUS. You will receive notification of the pick-up location by the office (time and location are predetermined and cannot be changed). You may wish to have the athletes bring food along or arrange a place ahead of time for them to eat at your destination. Some teams opt to have a volunteer who brings food and water for the entire team – this would be determined at the beginning of the season at the Parents Meeting and the expense should be included as part of the additional fees decided upon by the team. If a post-game meal is planned out of town, the bus drivers will allow for a later departure home.
Teams will be responsible to organize their own team photos. Regina Minor Football does not have an official photographer. Photographers hired by an individual team will not be allowed on the sidelines or the players’ side of the field without a field pass (available from the office). PARENTS AND SPECTATORS ARE NOT ALLOWED ON THE SIDELINES AT ANY TIME.
10. RAIN OUT POLICY
During rainy weather practices may be cancelled. The City of Regina will post this information on their website www.regina.ca. On main page under Parks, Recreation & Culture, click on Recreation Facilities then on the left hand side click on Athletic Field and Ball Diamond Status. The site is updated weekdays by 3:00 pm and by 8:00 am on weekends. You are responsible for monitoring the situation and informing your players and parents In case of a cancellation once games are re-scheduled they cannot be changed. If practices are cancelled teams are not allowed to practice on the green spaces. The City of Regina monitors fields when they cancel games or practices. Teams caught practicing could lose their permit for their green space.
11. POLICY REVIEW
12. VOLUNTEER APPRECIATION NIGHT WILL BE HELD IN NOVEMBER.